Tag Archives: Wedding planner

New Year & Newly Engaged! What’s Next?!!

Happy New Year!! I hope that you all enjoyed the Holiday season and used some of our tips to host some of your best parties! It’s a new year and therefore, new reasons to celebrate!

This week’s entry is for the ladies who got engaged this holiday season! First, let me say CONGRATS! You’ve got a great man, he took the fabulous Beyoncé’s advice and put a ring on it!tumblr_mm8qdbDahE1s50bd6o1_500

What now?!! I know you are very excited, because this is one of the greatest moments anyone can experience in life. Excitement can sometimes have you all over the place. You just can’t figure out where or how to begin. Rest assure, I am here to help you with all of the details that come with your big event.

First, along with your fiance’, decide when you want to have your ceremony. This will help determine the length of your planning process. If you want a date  16 months or less from your engagement, start now.

Destination-Wedding-Photo-from-www.destinationnow.com_Decide where you want to get married. The actual details like, St. Corinthians church on 53rd street, are not as important today as they will be in a few more months into planning. Information like whether you want a wedding locally, in another city, or a destination wedding that would require passports and extensive travel arrangements require a decision  now. For example, a destination wedding will require booking as soon as possible, also you will need to inform your guests of the details as they need to plan for this exciting time as well.  A local wedding offers many of your necessary resources right at your fingertips. Out of town weddings are similar to destination weddings because they are typically in places where the majority of your guests do not live, including you and the groom.

calulatorDecide on a budget, you can do this before the previous step or concurrently. It is important to be realistic when creating this budget. You two know yourselves better than any wedding planner, friend or family member. You know what you can afford.  If you are paying for your own wedding,  take into account how much you already have saved and how much more you could possibly save  prior to your wedding.   Consider what you want from your wedding day. If you know you want three dress changes, a band, a DJ and a photo booth, I’ll tell you now, $15,000 is not enough for that wedding to take place in Chicago. Also, take into consideration your approximate guest size. Remember, you have to feed all the invited guests. Scale back on the number of guests or increase your budget accordingly. Still need help with appropriate budgeting? Contact my company and we can provide you with budget assistance.

Also considering ring insurance! These are the first symbols of your upcoming nuptials. Whether your wedding is this year or two years from now, anything can happen, you want to have your rings on the  wedding day! Buy insurance!

Here is the fun part! Begin the dress search! This is especially important for us women who have no idea what we want! It’s never too early to shop for your wedding dress! As long as you have the ring, you can get the dress! weddingdressshopping

Set up appointments at local or out of state bridal boutiques and go in and try on different dresses! If anyone has ever seen TLC’s Say Yes to the Dress, you want to bring a friend and some close family members.  In my professional opinion, bringing more than four people to a dress consult can hinder this very special moment.  Take people who’s opinion you value, take people who will not just yes you  and who will give an honest and genuine opinion based on what is best for you. Leave the hater friends at home!! You know who they are! You love them dearly, but they can hate sometimes, (you instantly thought of her, lol) Bring people who will help you stick to your budget and if needed might even pull out their own checkbooks! You can also do some research on the internet before going into an actual boutique. If you find a dress, get the name of the dress and designer. Print out a photo of the dress. Make sure the stores you plan to visit carry that designer’s dresses.

Last but not least, hire a wedding planner. A common misconception about hiring a wedding-planner-2wedding planner  is that when you hire one, everything you have always wanted goes out the window and the planner then does whatever they want. That couldn’t be furthest from the truth. You wouldn’t need to pay a planner to give you their dream wedding. You’re paying for help in bringing your dreams for your day to life. Wedding planners are wedding professionals. They are experienced when handling wedding business. Planners know the best vendors to fit your needs and budget. They know how to bring to life what you have been dreaming about for most of your life. Your initial meeting with your wedding planner should lay out as much of your desires for this special day as possible. It is also  time to identify if this planner is right for you and your day. After all, you will be spending a great deal of time with them over the next year. Based on your budget and your wishes, a planner will provide you with options and you should be able to choose which vendor you want to work with. Planners will and should make suggestions, but it’s ultimately up to you, because it’s your wedding . Planners can surprisingly be less expensive than you think. Some planners will set their price based on your budget and your needs. Then there are some, who have a set fee for what you are requesting from them. Remember, you can have a planner their for as little or as much help as you need. Talk to one today!

You can contact Plan the Day Event Services for a free consultation. They will be able to provide you with any help you need for your big day!

These are just a few of the things you can do as soon as you get engaged! It’s an exciting time for you. Start your planning early, to ensure you have the best of everything that you want for your big day!

To request an extensive wedding planning timeline, shoot us an email and we’ll send you one! Mention this blog posts in your request!

Happy Planning! 🙂

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Do’s & Don’t’s of Favors, Gift Bags & Swag Bags!

When throwing a celebration it’s always nice to send your guest home with a token of your appreciation for attending your event. Did you know that sometimes those gifts don’t get used and the compliments you were sending are lost? They go forgotten or mean absolutely nothing to your guest just because you thought they were cute

 

Here a few Do’s & Don’t’s to make sure the favors, gift bags and swag bags you are sending home with your guest are the most useful, thoughtful and fun “thank you s” you’ve ever given!

 Do give water: You’ve just thrown the best party around town! The liquor was flowing the DJ had the people up moving all night. The party is over, the bar is closed and people need a cold glass of water to recoup for the ride home. Throw a bottle of water, with your company’s logo, wedding monogram etc on it in the parting gift. This is a thoughtful gift, it will not go to waste and your logo or monogram is sure to be seen after the event is over.

 

Do give mints: Alcohol on the breath, garlic from the garlic mashed potatoes that were served at dinner is a sure turn off. Here is another thoughtful gift for your guest, it will surely be needed and get used. There are so many options for packaging from little packages to tins with logos or monograms on them, you can do so much with them. If you give tins, the guests are sure to use them way after the event. This means they won’t forget your event!

Don’t give away coupons: Don’t give away coupons with percentages off a product. Ask yourself how many you personally use, make sure you are not a “couponer”, then realize they never get used. It’s a waste of paper. If they have never used the product before coupons given at an event in a swag bag among other gifts will not increase that chance.

Don’t put them in awkward packaging: Yes, that origami gift box is cool! It even matches the color scheme of your event. However, when I get it, I have no idea how to open it. I’ll throw it away. Or, if I do get it open, I didn’t notice the paper thank you note you had to fold 74 times in order for it to fit. Simplicity is sometimes better.

 

Do think about your guest: This is your wedding, you are paying for it, it’s all about you and your love! Its your thing! But you invited 200 people who love you and are happy for you! Not only do we think about them when choosing locations, food, etc, the favors are really about them too. Make sure they will understand it, even if you have to include a cute sheet of paper explaining it. Make sure the swag bag includes things that offer value to the ones receiving it. You don’t want to give anti wrinkle cream at a 21st birthday celebration. Or a 50th birthday party either. You also don’t want to offend your guest!

Please be cognizant of the people you invite to your events and their needs while there and possibly long after and you will succeed with the favors, gifts bags and swag bags you give out in the future!

 

Take a look at these ideas:

 

 

 

3 Tips to Choosing the Right Vendors

In response to: Help! I have no idea how to pick vendors!

Choosing vendors to provide services for the day you are planning is a tedious task, but it must be done! Choosing the right vendor will also provide you, the planner, with some ease of comfort because they are the experts and should provide you with their opinions and ideas while  working with you to get what you want.

 Here are a few tips to help you out!

 1.  Make lists!: Lists will save your life! They will make things easier for the vendor selection. Make a list for each category of vendor you need. (ex, photographer, caterer, florist) Give  each list 3-5 spots. Place your top contenders in these places. These will be the vendors  that you have searched, checked reviews, viewed their website, and like what you see and want to reach out to them for more information to see if they are indeed a perfect fit. This will help you stay organized and keep track of the vendors.

 2.  Attend expos! : If the event you are planning is your wedding, look up bridal expos in your area and attend them! These expos will have some of the leading vendors in your city. They know what they are doing and have experience in areas that you need! Visit each booth, take notes, get contact information and listen to their spills. Also, some vendors offer you an opportunity to leave them with your information, do it! After the expo, vendors will contact you with specials and discounts just because you attended the expo. As an added bonus, expos also can give you inspiration for ideas that you may want to incorporate into your event.

 3.  Ask your family and friends: Family and friends can be great sources for referrals! You never know if your sister’s best friend knows a great florist. Ask questions, they may be able to help you!

 When meeting with potential vendors critique their expertise, how willing they are to offer help in areas you are not familiar with, and evaluate if they made you feel comfortable about leaving a task in their hands for the event you are planning. 

 For more tips and or vendor consultation in the Chicago area, contact me at planthedaykf@gmail.com

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