Tag Archives: event planner

Do’s & Don’t’s of Favors, Gift Bags & Swag Bags!

When throwing a celebration it’s always nice to send your guest home with a token of your appreciation for attending your event. Did you know that sometimes those gifts don’t get used and the compliments you were sending are lost? They go forgotten or mean absolutely nothing to your guest just because you thought they were cute

 

Here a few Do’s & Don’t’s to make sure the favors, gift bags and swag bags you are sending home with your guest are the most useful, thoughtful and fun “thank you s” you’ve ever given!

 Do give water: You’ve just thrown the best party around town! The liquor was flowing the DJ had the people up moving all night. The party is over, the bar is closed and people need a cold glass of water to recoup for the ride home. Throw a bottle of water, with your company’s logo, wedding monogram etc on it in the parting gift. This is a thoughtful gift, it will not go to waste and your logo or monogram is sure to be seen after the event is over.

 

Do give mints: Alcohol on the breath, garlic from the garlic mashed potatoes that were served at dinner is a sure turn off. Here is another thoughtful gift for your guest, it will surely be needed and get used. There are so many options for packaging from little packages to tins with logos or monograms on them, you can do so much with them. If you give tins, the guests are sure to use them way after the event. This means they won’t forget your event!

Don’t give away coupons: Don’t give away coupons with percentages off a product. Ask yourself how many you personally use, make sure you are not a “couponer”, then realize they never get used. It’s a waste of paper. If they have never used the product before coupons given at an event in a swag bag among other gifts will not increase that chance.

Don’t put them in awkward packaging: Yes, that origami gift box is cool! It even matches the color scheme of your event. However, when I get it, I have no idea how to open it. I’ll throw it away. Or, if I do get it open, I didn’t notice the paper thank you note you had to fold 74 times in order for it to fit. Simplicity is sometimes better.

 

Do think about your guest: This is your wedding, you are paying for it, it’s all about you and your love! Its your thing! But you invited 200 people who love you and are happy for you! Not only do we think about them when choosing locations, food, etc, the favors are really about them too. Make sure they will understand it, even if you have to include a cute sheet of paper explaining it. Make sure the swag bag includes things that offer value to the ones receiving it. You don’t want to give anti wrinkle cream at a 21st birthday celebration. Or a 50th birthday party either. You also don’t want to offend your guest!

Please be cognizant of the people you invite to your events and their needs while there and possibly long after and you will succeed with the favors, gifts bags and swag bags you give out in the future!

 

Take a look at these ideas:

 

 

 

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Tips for Picking the Venue

All of your life you have dreamed of having your wedding outdoors! Now you’re engaged so that dream is coming alive! You also want to have the wedding a few days before Christmas because that’s your anniversary! Great! Everything is set! All you need to do is find the best venue with a great outdoor option!

Perfect right?!

Wrong! The wedding ceremony will take place outdoors, in December, in Chicago?! When planning an event, you come across issues that are beyond your control and your checkbook!  In cases like this, you may need to make a few adjustments to your plans.

When choosing the perfect venue for your event, there are a few things to consider:

1. What look are you going for with this event: the look will help determine whether you want to rent a banquet hall or an art gallery

   

 2. What is the budget for the event: Can you afford to rent a location for the event? Looking closely at the budget will help you determine if you are renting a location and if you can go to a downtown hotel or suburban banquet hall.

      If you need help putting together a budget for your event, contact me, I’ll help you with that! 

3. What is the size of the event: How many guests do you expect to invite to your event? If you are hosting an event for 200 people and its a sit-down dinner, you may not want to rent that intimate restaurant space you love. You have to consider how many people you want to attend in relation to the size of the venues you are looking at. As well as the style of the event.

 

4. What is the style of the event: The style of the event helps in the consideration of venue location too. This also goes hand and hand with the size. When thinking about the style of your event, think about whether you want a cocktail reception, sit down dinner, or a dance party, etc. This will help you choose a venue that can cater to the amount  of space you’ll need to have a sit down dinner or dance party comfortably.

 5. What season are you throwing the event in: This will help you decide whether or not you can have an event indoors or outdoors. Yes, you have always dreamed of an outdoor wedding, but if you plan to get married in the month of January in Chicago, that may not be such a good idea. It is important to consider your guests, they will freeze. If these people are important enough to share a special day with you, then they should be important enough to also be considered in the planning.

6. Is it in a centralized location: Where the venue is located is important for many reasons. For instance, if this is a wedding you are planning and the ceremony is taking place in a separate location from the reception; you should choose a reception venue near or not too far away from the 1st location. For the sake of time, you don’t want your second location two hours away and risk guest getting lost and not coming to the reception.

 These are only a few tips for choosing the venue for the event you are planning. For more helpful tips or any questions you have about venues, contact me!

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