Event planning requires a great deal of organization. There are so many aspects to planning an event that if you are not organized, things will get out of hand.
Here are some solutions that will ensure the event that’s making you pull your hair out is indeed a success:
1. Write things down: Get a notebook and pen specifically for the event you are planning. They are essential tools to you on this planning journey. Use this notebook for ideas, notes from vendors, and anything related to this event.
Also it helps to keep all paperwork in relation to the event you are planning in one place and together. Designate a file/folder/cabinet to keep up with contracts, proposals, receipts etc.
2. Brainstorm: What do you want this event to be like? Does the event have a theme? Use the first page of your notebook to jot down the ideas you have about this event. If this is a vintage wedding, write down the aspects of this wedding that are vintage that will go with this theme. This will paint a picture of what you need to have for this event.
3. Set a realistic budget: Now that you have gotten out ideas for the event, examine how much you are willing to spend. In correlation with this step, it is important for you to factor in how many people you plan to invite. According to Wedding Guide Chicago, the average wedding cost for a wedding in Chicago of 150 guests is $30,000 dollars. Setting a realistic budget and guest size will help you stay on task and get the most for your money. If you know you can only spend $3,000 dollars on food and alcohol for your event, your catering search will be easier and quicker and you will be able to work with vendors to get what you need within your budget.
Planning a wedding? Email me for a free copy of my wedding budget worksheet!
3. Research: Use your budget to help choose vendors for your event. Create a list for each category to help you narrow down your vendor selections. (Photography, Venues, Caterer etc.) Have five really good vendors for each category. Use Google, word of mouth or consult a planner for vendor recommendations. Read reviews on Yelp!. Schedule appointments to view locations, and to meet with caterers, florist etc.
4. Create timelines: Set deadlines for yourself to stay on track. Also some events like weddings require their own timelines. For instance, at least 12 months before the wedding date, the caterer, venue, and florist should be booked. Consulting an event planner for timelines for event planning is a great tool as well.
5. Relax! Have fun!: Event planning can be stressful but its so great seeing all your hard work and energy come together to create a special experience for you, your family and friends. If you need a little more help consult an event planner! We are the experts and we will take your vision and create an awesome day! We will even take on the stress and everything else that comes from planning the event! Shoot me an email! I have your back!