Monthly Archives: September 2013

7 Tips for Choosing Invitations

   Invitations set the tone for your event! The idea behind invitations is they should get people excited and anticipate your event. You want your invitations to provide all the details and logistics about your function and you want them to show your event personality.

 

Here are a few things to consider when choosing invitations for your next event:

1. It needs to define your event style: Consider the style and perhaps the theme of your event. If you are hosting a Cat and the Hat birthday party for your son, then you need invites that match that color theme or the character itself.

 2. Know your colors: If this is your wedding, think about the colors in your wedding. Invitations can be designed in all colors and in different color combinations. You can color the card stock an invitation comes on to the actual color of the font.

 

 3. Don’t crowd the invitation: List only the key points like date, time, location, dress code is optional, and RSVP information. You can always include a separate sheet for directions and registry information if necessary.

 4. Count the Households: Everyone does not need an invitation if they live in the same house. This cuts down on cost and the waste of invitations. Husband and wife, cohabiting couples, and families with children who are invited do not need separate invites. However, guests over 21 living at home, should receive their own invites.

 5. Order Extra: It’s expensive to go back to the printer to print more invitations, because the best prices are usually for bulk amounts. So just in case, order at least 25 extra. You may have to resend an invitation or you may want to have some for keepsakes.

 6. Don’t forget the rest of the suite: If this is a wedding or shower, you may need menu cards, thank you cards and RSVP cards. When ordering from stationary companies, the invite that you select may also have a matching set of suite mates (menu card, table numbers, RSVP cards and thank you cards). Check for those too, you will need them.

 7. Proofread: Check the invitations 3 times yourself and have two other people check the invitations. You don’t want to have 200 invitations printed with the start time of your wedding listed as 4:00 am instead of 4:00 pm. Having other eyes read it is an added plus because sometimes our eyes trick us to believe a word is there just because our brains know what we want to say. Proofread it before you print it!

 

For more invitation tips, Contact me! I’ll help you choose the best invitations!

 

 

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5 Reasons Why You Need an Event Planner!

Planning an event by yourself may be a bit intimidating. Sometimes, its in your best interest to hire a professional to assist you in your planning. Think about it this way: You are a great cook, but you wouldn’t

dare take on the duty of cooking for your entire event of 200 guests. It’s too big of a task for you and you want to enjoy your event with your guests. So you hire a professional caterer. Well the same principle works here. Contracts, negotiations, and choosing the perfect vendors to provide all the details for your event is something that is time consuming and can be a tedious task if you are not familiar with the industry. Planners can provide you with their professional advice and help you meet your needs.

 Planners can do everything from complete coordination of your entire event, to just providing you with a list of vendors who fit your event and budget. Some offer event design and set up as a package and just day of management. Whatever you need help with when planning your event, an event planner is your best tool!

Still on the fence about hiring an event planner? Here are 5 reasons why you may need an event planner:

1. Planner’s know what’s in. Planners are your best resource for the latest trends for the event you are hosting. They can provide you with themes you hadn’t heard of. Their may be celebrity trends you’e never seen. Planners are very knowledgeable, because they have to constantly read and watch whats happening in society when it comes to events. Planners have this ability to introduce you with ideas and concepts that help you perfect all the details of your vision.

2. Planners know the best vendors that fit your budget, time and event personality. Planners have built professional relationships with vendors and have done tons of research for specific vendors in the past. So they know which vendors are a great fit for you and are able to provide what you need, within reason. Because they are familiar with the event planning industry, they can make sure that you are getting the best deals for your budget.

3. Planners know contractsUnderstanding contracts and knowing what to put into your contracts, may not come easy to you. We know that contracts and all their legal terms can be intimidating. However, a planner usually works with contracts all the time. They will even work up one for you, for their services and include everything you need and everything they will do to meet those needs. So they understand how contracts work and can provide you lots of assurance when it comes to those things!

 4. Planners know how to manage your event. Planners act as your liaison between you and your vendors. They already know what you want and expect from the vendors, but whats great about planners is that are great managers and know how to make sure you get what you ask for. They are also great at facilitating the day of. While you are enjoying your event, they are running things behind the scene.

5. Planners know how to plan the details. Planners are passionate and creative and experienced when it comes to planning events. You tell them your vision and they know how to make it happen.

 So while you a balancing all your duties at work and at home, let the pros do all the work for you!

For help with your next event, check out my company and shoot us an email, we would love to help you!